Sales Admin Cum Communication

Otis Việt Nam

Sales Admin

Provide administrative service to NE Sales Department.

• Handle and store department general documentation and stationery.
• In charge of completing internal document, contracting processes.
• Arrange meeting schedules for sales department.

Sales Support and Report

• Follow up supporting documents of payment collection.
• Ensure ready working status of department facilities.
• Responsible of issuing internal and external requests (payment, purchasing, billing, bank guarantee, stationary, etc.).
• Support North Sales Department with needed administrative job at Head Office.
• Collect and consolidate related data from CRM to prepare periodic sales reports for Head of Sales.
• Make quotation, contract needed in urgent case.

Other

• Follow company policy and compliance.
• Other assignments from supervisor.

Communication

• Translation of Southeast Asia leadership and employee communications for distribution via Outlook, Yammer & Connect (Intranet)
• Brand ambassador for Otis in Vietnam: Ensure correct usage of company logo, photos and all brand assets
• Support employee engagement and Corporate Social Responsibility events
• Support marketing team for updating of customer survey email.

Personal support & translation

• Provide the translation & daily administration support to the company Managing Director : meeting & logistics arrangement, customer & field visit arrangement, travelling arrangement, visa/work permit arrangement.
• Other admin tasks as per assigned.

• University degree, preferably from Accounting or Administration.
• Minimum 2 -3 years experience working in MNC at the same position.
• Proactive and supportive.
• Customer oriented mindset.
• Effective English communication.
• Good command of MS Office.