HR/Admin Executive

Công ty TNHH DZS Việt Nam

The HR/Admin Executive is responsible for managing the administrative activities of the overall organization so that administrative procedure and equipment, supplies, other resources are used effectively and efficiently.

Office Services Management:

• Reception & Communication: Take care of the reception area and ensure that communication through telephone & Fax lines are run smoothly and without disruption; Take care of postal services.
• Postage service & telephone service: Ensure postage service/mail-in Hanoi and other office branches are properly handled.
• Administrative documents: Official Letters/ reports sent to related stakeholders.
• Stationery & Office consumable: Maintain inventories of office supplies. Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Company stamp & legal representative signature stamp management.
• Admin Asset Management: Ensure Admin Asset management are followed company policy & procedure.
• Office cleaning and gardening: To ensure that the office area is kept clean and neat. Ensure that Meeting Room is properly taken care of.
• Infrastructure management: Furniture purchasing & managing usage of non-commercial assets.
• Annual Health check programs management.

Office Renovation Project & Office Infrastructure Maintenance

• Manage Office lease
• Office Renovation Projects for Hanoi Office.

Admin Services Payment & Budget control:

• Control and keep track of department expenses & related documents.
• File and store soft and hard copies of bills/invoices/receipts for further access.
• Monthly report updates about all costs and expenses for admin budgets.

Engagement Activities: Champion for Employee Experience programs and monhtly engagement events & activities

Recruitment support: Perform additional recruitment supports as required by HRM of DZS Vietnam.

• At least 3 years of experience in the HR/Admin field.
• Good English proficiency & communication skills
• MS Office Skill (Excel, Word, PowerPoint, Designing, etc...)
• Must be detail-oriented and results-driven with strong analytical, and problem-solving skills.

• International & English speaking work environment
• Premium Health Care for employee
• Annual Health check at international hospital
• 13 days Annual Leave, +1 day every 3 years
• Free snacks, drinks (at the office)
• Lunch allowance of VND 1,440,000/month; )
• Other benefit-in-kind (Birthday, new-born baby, funeral, wedding, parents’ birthday, work anniversary award, Christmas/New Year gift…)
• Continuous Learning and Development environment.