Administrative Officer

Nexcel Solutions

DUTIES & RESPONSIBILITIES:

1. Collaborate with the team to organize company events & activities:

• Responsible for organizing monthly and quarterly birthday celebrations.
• Work with the team to plan annual events, including company trips, team building activities, sport carnivals, year-end parties, charity events, etc.
• Support the team in organizing communication activities such as infographics, video recaps, TikTok trends, etc.

2. Execute the Purchasing Process:

• Responsible for monthly purchasing of supplies for the pantry and other procurement requests for the company, including uniforms, birthday gifts, office decorations, etc.
• Process and track invoices, purchase orders, and other financial documents as required.
• Support other team members in sourcing quotations for IT requests and events.

3. Coordinate with the team to complete daily tasks, including:

• Manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence.
• Prepare regular reports, presentations and other documents related to expenses and office budgets as assigned.
• Operate copy equipment, printers or other necessary equipment.
• Manage inventory of office supplies and equipment and order new supplies as needed.
• Arrange business trips as requested, including travel tickets, accommodation and business allowances (if needed).
• Register employees for the Toeic test according to company policy.
• Register visa permits/TRC for expatriate staff and occasionally travel on business trips to submit documents to authorities. Perform other duties as assigned by Admin Manager

SKILLS & QUALIFICATIONS:

• Minimum of two (02) years of previous experience in a similar role.
• Strong working knowledge of Microsoft office platforms, especially Excel.
• Logical thinking and quick adaptability to new management systems.
• Good organization with a problem-solving attitude, time management and scheduling abilities.
• Strong interpersonal skills with the ability to build strong relationships
• Good listening skills, with high levels of attention to detail
• Proficient in English, both verbal and written (TOEIC score of 600 or above) after 01-year of work at Nexcel Solutions.
• Ability to multitask and prioritize own workload effectively.
• Passionate about media and branding.

• Attractive salary plus 13th-month salary.
• High bonus and incentive-based on performance, seniority.
• Work in a dynamic environment alongside team members who are talented and passionate about what they do.
• In-house health club: gym, swimming pool, soccer field, volleyball court, and entertainment area.
• Annual health check.
• Personal Accident & Health Insurance.
• Social – Health – Insurance paid fully.
• Team building events are fully sponsored by the company.
• Complimentary duty meals, snacks & beverages.
• Outstanding annual company trip.
• Long-term service award.
• Quarterly and yearly incentive awards for best-performing employees.