38 project secretary jobs

Opportunity Management

• Work closely with the Business Development (BD) team to analyze and capture new business opportunities.
• Track, manage, and ensure all incoming opportunities are assigned to the appropriate teams.

Project Coordination

• Serve as the primary point of contact for all project-related communications.
• Coordinate effectively between internal teams (Business Consultant, Delivery, and Pre-sales) and external stakeholders.
• Monitor project progress, ensuring all teams stay aligned with project goals and deadlines.

Team Collaboration

• Work closely with the Production team to assess their capacity, capabilities, and ongoing project status.
• Ensure that the Production team has the necessary resources and information to meet project requirements.

Reporting & Documentation

• Maintain comprehensive and well-organized records of project activities, communications, and milestones.
• Generate and deliver regular project status reports to stakeholders.

Problem-Solving

• Identify potential project risks and challenges early and collaborate with relevant teams to develop mitigation strategies.
• Address and resolve conflicts or obstacles arising during the project lifecycle.

REQUIREMENTS

• Strong English communication skills.
• 1.5 to 3 years of experience as a Project Coordinator, Project Assistant, PM Assistant, or a similar role.
• Experience working on IT/ERP projects.
• Understanding of ERP implementation processes.
• Strong communication, soft skills, and a willingness to learn.

Preferred Qualifications

• In-depth experience with ERP systems, particularly Odoo.
• Highly adaptable to different working conditions and proactive in project management.
• Strong research, time management, coordination, and problem-solving skills.

Interview Process

• One-round interview at the company with the Manager.

Compensation & Career Growth

• Competitive salary based on skills and experience.
• 2-month probation period with 85% of the official salary.
• Performance evaluations twice a year.
• Clear career growth roadmap and consultation.
• Participation in internal training programs to enhance technical and soft skills.

Work Environment & Schedule

• Friendly, dynamic, and professional workplace with opportunities for career advancement.
• Monday to Friday work schedule (8 hours per day), flexible check-in from 8:00 to 9:00 AM.
• No weekend work.

Additional Benefits

• Social insurance as per labor laws.
• Annual health check-up at international hospitals.
• 13 days of annual leave per year.
• Participation in company-wide events such as New Year/Year-End Party, company trips, anniversary celebrations, and happy hours.
• Opportunities to engage in volunteer work, team-building activities, and internal sports competitions (e.g., gaming tournaments, running, football, badminton, etc.).
• Access to internal training programs for professional development, soft skills, and foreign language training (English, Japanese, etc.).
• Support for obtaining professional certifications.