Global Workforce Planning Specialist
freeC's Client

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Full time
Hiring 1 people
5 years of experience
Ho Chi Minh
Published 29/05/2024

Job Description

Principle duties:

The Global Workforce Planning Specialist is responsible for developing and implementing strategic workforce plans to ensure the organization’s workforce is utilized in the most efficient manner in order to deliver best operational and financial results to the company. This role involves analyzing workforce related metrics such as time, productivity, throughputs, etc. in order to identify areas of strength and areas of improvement. The principle duties as follows:

  • Analyzing and interpreting data related to staff performance and customer issues to improve operations and customer satisfaction.
  • Preparing and managing staffing schedules to ensure adequate staffing levels for all required tasks.
  • Monitoring attendance and schedule adherence, and producing daily reports on staff members’ attendance and performance.
  • Generating regular and ad-hoc reports on various KPIs and CSC metrics, including daily agent statistics and skill group/call type statistics.
  • Communicating with operations, management, and HR teams to ensure all departments comply with company standards.
  • Responding to service level variations by working with clients and operations to match staff to demand and/or reallocate call volumes.
  • Analyzing schedule performance, forecast accuracy, and making continuous improvements to forecasting, headcount planning, and scheduling processes.


1. Analyze, forecast and develop a workforce plan.

  • Gather, analyze historical data, current trends and future projections to forecast the volume of work expected from clients.
  • Review current staff, examining current and future personnel needs and identifying gaps between supply and demand.
  • Develop and implement comprehensive and consistent strategies, tools, and processes related to workforce planning, contingency staffing models, staffing efficiencies, schedule forecasting, and staffing costs.

2. Monitor performance and collaborate with stakeholders to maintain and optimize operational efficiency.

2.1 Performance Monitoring and Optimization:

  • Track key performance indicators (KPIs) related to workforce utilization, productivity, and service levels.
  • Design and provide policies, procedures and regulations on productivity management of impacting staffing and scheduling, thereby increasing the organization's productivity;
  • Oversee process management of real-time scheduling and workload management to meet service-level requirements;
  • Identify, evaluate, and report issues and differentiate between workflow, technical, external, or staffing root causes.
  • Identify areas for improvement and refine workforce planning processes and tools to enhance efficiency, accuracy, and responsiveness to changing business needs.

2.2 Process Transformation & Stakeholder management:

  • Work closely with various stakeholders including client representatives, operations managers, HR personnel and finance teams to understand client requirements, align workforce planning strategies with business objectives and address proactively any issues or concerns.
  • Look for possible solutions, including staffing and technology solutions, to maximize workforce efficiency and avoid excessive overhead costs.
  • Proactively maintain continuous internal communication with staff, managers, and directors regarding load balancing and staffing needs, in real-time, and historically
  • Lead meetings with management to assess performance and identify and mitigate risks


1. Education and experience:

  • Bachelor degree required in specialized field such as Call center management, Finance, Data Analytics or related industries
  • Minimum 5 years of experience in Workforce Planning/management

2. Knowledge/Skills/Abilities:

  • Demonstrated experience working with workforce management systems.
  • Demonstrated experience implementing WFM strategies and delivering solid results.
  • Strong understanding and application experience of key WFM metrics to drive work force efficiency.
  • Strong business acumen, strategic problem solving, and decision-making skills with the ability to address complex workforce challenges.
  • Strong leadership skills to drive change and influence key stakeholders.
  • Proactive and innovative thinking to develop creative solutions for workforce challenges.
  • Strong analytical and data interpretation skills; proficient in collecting, organizing, and managing workforce data.
  • Effective communication skills, both oral and written; able to convey complex workforce planning concepts to various stakeholders with a clear and compelling approach.
  • Exceptional interpersonal skills able to build robust working relationships at all levels.
  • Proven ability to think strategically and align workforce plans with organizational goals.
  • Ability to work collaboratively with cross-functional teams and diverse stakeholder groups, and influence decision making at all levels.
  • Ability to manage timelines, resources, and deliverables effectively.
  • Solid analytical ability, judgment, and creative thinking skills to solve complex issues, which may include building consensus through brokering and facilitating effective solutions.
  • Proficient in MS Office, Power BI and data analytic tools.
  • Proficient English, both written and spoken is a must.


Workforce Planning
System Management
Data analytics
Microsoft Power BI


1. Great Benefits:

- Competitive and performance-oriented remuneration system

- On-going training and development plan

- Promotion & bonus opportunities

- Private medical care for you and your family,

- Professional and challenging working environment.

2. Advance your career:

- We provide you with support to sharpen your skills and knowledge for further steps in your career path

- Opportunities to learn and grow through different types of training: Talent Development program, Succession planning as well as promotions or transfers.

3. Break your limits: The innovation is a key value of company. Joining our team, you are encouraged to think out of the box, cross your boundaries and improve yourself in our continuous improvement process during daily business operation.

4. Go Global: The moment you join company is the moment you take the chance to extend your horizon. You will work, cooperate and exchange your creative ideas with 7,500 employees of company. Our customers, which are 20% of Fortune 100, are located from around the world.

Company Info
freeC's Client
Ho Chi Minh
101-300 employees
Ho Chi Minh
101-300 employees
IT/ Web


freeC is the Smart Recruiting Platform that leverages matching technology to actively connect hundred of thousand of employers and job seekers. The success of freeC is determined by our success in operating as a unified team. If you're interesting, ambitious, and eager to advance your career with us, explore our vacancies as below. We're excited to have you on board our ship to help us grow fast, deliver on our mission of actively connecting employers and job seekers around Vietnam

Working Address

Lầu 06, Tòa nhà BCONS TOWER II , Số 42/1, Đường Ung Văn Khiêm, Phường 25, Quận Bình Thạnh, TP. HCMView map