Office Admin (HN)

HR2B - Talent Recruitment JSC

1. Administration (Front office duties and general office administration)

● General upkeep of the front office and meeting room facilities

● Collection of daily mail, opening of mail and general distribution of mail and incoming faxes

● Updating of forms, telephone directory and other general office administration such as travel bookings for colleagues (if any)

● Stationary and fixed/ office assets management

● Supporting in organizing office events as CSR, Team Summit, Year end party, other outdoor activities..

● Preparing and filing the general office letters (If required)

● Taxi and office expenses management

● Visa arrangement for visitor (intake permit, letter for visa purpose)

● Annual health check for staffs in Hanoi office

● Issue and manage in/out going letter

● Supporting IT to manage IT fix assets in on boarding and off boarding

● Any other support to IT (if any)

● Manage office leasing and contact point to dealing with landlord to solve any issue/requirement with landlord (if any)

2. Office expenses

● Support to process payment for office expense like office leasing, taxi, electricity, courier, car rental, pick up service, Internet, office phone, ...

● Handle petty cash for office expenses (if any)

● Support office audits/ tax audits/ tax declaration (if required)

3. HR Co-ordinator for Hanoi office

● Supporting HR on Onboarding of New Hires, Off-boarding of resignees

● Assist in arrangement of interviews with Hiring Manager for recruitment in Hanoi

● Any other duties & responsibilities as assigned by the management.

● Degree in Business Administration or bachelor in English any related fields

● Minimum 1- 2 years experience in an administrative role and office expense management or sales/marketing support environment

● Good command of spoken and written English

● Lương & phụ cấp mỗi tháng

● Được cấp laptop làm việc

● Bonus thưởng theo mỗi quý

● BHXH, BHYT, BHTN, và gói BH Sức khỏe cho nhân viên

● Nghỉ phép và nghỉ lễ có lương theo luật LĐ.

● Môi trường chuyên nghiệp & cơ hội đào tạo nghiệp vụ bằng tiếng Anh