HR Assistant (Recruitment-focused)

Ekino Vietnam

HR Assistant (Recruitment-focused)

Working in the Ekino Vietnam office, the position will assist the HR director in all operations relating to recruitment, training, C&B and great-place-to-work activities contributing to organization development and employee engagement.

1. Recruitment:

• Source, screen qualified profiles for in-charge positions based on job requirements
• Administer and coordinate the recruitment process with technical departments
• Join the interview and evaluation for all positions
• Manage the full applicant tracking system (ATS); communicate timely with candidates in the hiring process
• Build and nurture talent pipeline to get ready for the organization growth
• Coordinate employer branding and communication activities: job fairs, career talks, partnership with universities, meetups…
• Conduct and improve orientation process for new-hires to facilitate their good integration with the company

2. Training & Development:

• Support in seeking public training courses/ programs and administer training procedures accordingly
• Coordinate the preparation to organize training courses in a professional way.
• Monitor, track data to ensure training/ workshop/ seminars… in the company implemented in accordance with the training policy & plan.

3. Compensation & Benefits

• Coordinate the HR process in the company including but not limited to: relocation, and employment termination.
• Update employee data in an accurate and timely manner
• Monitor the expiry of employee labor contracts and actively prepare for the renewal.
• Deliver good HR service to employees; ensure excellent relations with the employees, give quick and pertinent answers to their concerns.
• Provide support to the performance evaluation process.
• Propose, and join in initiatives for developing resources, attract and keep talents for the company.

4. Great-Place-To-Work activities:

• Advise the management on changes/ solutions to improve the HR services and enhance the inspiring working environment when necessary
• Partner with Trade Union committee in organizing Company’s events, employee activities, team-building, and Great-Place-To-Work activities
• Perform other ad-hoc tasks as assigned by the board of directors.

Desired Skills and Experience

• Possess an HR mindset: human-oriented and passionate in developing people’s potentiality
• Confidentiality commitment
• Strong desire to play and develop HR business partner role in the organization
• Basic understanding of current HR legislation, policies and practices in Vietnam
• Good communication and teamwork
• Proactive, resourceful, and adaptable to fast-paced environment
• Being careful, detail-oriented, and keen on working with figures
• Visibility to maintain a professional appearance and a positive company image to the public
• High level of verbal and written English skills
• Proficient computer skills (Word, Excel, and PowerPoint).

Why ekino?

• High-ownership working environment: You will take full responsibility and control of your missions contributing to the team's success
• Continuous skill improvement with new technologies, challenging projects, on-the-job coaching, and training programs
• Annual performance review & bonus: recognize your efforts and identify development/ improvement needs
• Clear career path: define your career development with long-term vision
• Be secured in your mind with employee’s care: private healthcare insurance package, medical check-up, support allowance...
• Great-place-to-work activities (company trip, sport clubs...): enhance teamwork spirit and facilitate your work-life harmony
• Opportunity to work in France upon project and mission requirements