HR and Office Manager (Phnom Penh - Cambodia)

freeC's Client

Recruitment (30%

• Research the suitable channels, build up HR network, industries network for recruitment strategies to attract the qualified candidates;
• Screen CVs and conduct interviews to shortlist the qualified candidates; coordinate with line managers to arrange interview and follow up with post interview stages (job offering, negotiation and confirmation)
• Develop and implement effective recruitment process and tools;
• Make periodical (weekly, monthly..) recruitment and other HR reports based on given templates

HR Management (30%)

• Manage timekeeping, annual leave and overtime;
• Administration of employee contracts and other related documents and records of employee information;
• Proceed Payroll and payroll related reportings
• Handle all statutory insurance procedures for employees, including social insurance, unemployment and health insurance;
• Provide guidance and responses to employees related to employee relations matters

Administration and Facilities management/maintenance (30%)

• Ensure all office services, supplies and equipment are provided through managing office purchases and liaising with suppliers and choose quotation for office expenses;
• Plan, supervise and direct maintenance services and repairs of assets, equipment and facilities for office and all branches
• Register, payment and solving issue (if needed) for utilities (Phone/Internet/Electricity/ Water/Rental), laundry, gardening;
• Interaction with local authorities where required
• Ensure regulatory compliance, track and maintain statutory record for all branches, including but not limited to applicable licenses, permits and approvals, their validity and/or expiry date, and measures required to obtains or renew, i.e fire safety permits, business license, environment
• inspection scheme registration, insurances, etc.
• Deal with internal and external parties (internal departments, regulators, external counsel, local and
• relevant governments) where required to ensure business meets regulatory standards and manage risks
• Review and ensure service contracts/service level agreements are in line with the internal requirements and protect the company’s interests (e.g. adherence to standardized templates)
• Other tasks relating to office and administration management that may arise

Other (10%)

• Support around ACCT and Cash handling communication on side and connect VN ACCT, Operation admin, Country Manager
• Coordinate between office and restaurants in specific projects where required and as assigned from head office to ensure its timeliness and implementation
• Coordinate training activities where required;
• Other tasks required relating to HR/ GA related matter;

• Bachelor Degree in related field
• Minimum 3 years’ experience in an HR and admin management role with at least 3 direct reports,
• preferably in an international environment and retail industry
• Empathy with our vision
• Culture fit (Ommotenashi, Authenticity, Kaizen & Compassion)
• Experience of Cambodia authority and government parties
• English: Advanced level in speaking and writing
• Problem solving skills and results oriented
• Collaboration and flexible team players, able to adapt to changes
• Organized and able to cope with regularly changing priorities while still delivering a high standard of
• service
• Flexible and ‘hands-on’ approach
• Strong leadership and problem solving skills
• Being independent, proactive, patient, high responsibility and willing to work under high pressure