Administrative Assistant - Overseas Job (Illinois)

CapitalPoint Financial

A leading global financial firm that values diversity and cultural understanding. We are committed to providing exceptional financial services to clients worldwide and fostering a multicultural work environment.

Job Description:

We are seeking a highly skilled and adaptable Administrative Assistant to join our Financial Services team. The ideal candidate will have excellent communication skills, resourceful, problem solver, a strong customer service orientation, and a passion for working with clients from diverse cultural backgrounds.

Responsibilities

• Providing administrative support to global clients
• Handling client inquiries and requests from diverse cultural backgrounds
• Preparing and organizing account documentation, reports, and presentations
• Resolving client issues and concerns related to transactions in a timely and professional manner
• Maintaining accurate records and filing systems
• Some limited travel maybe required

Other administrative tasks as:

• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

Proven experience in a fast-paced administrative or real estate environment.

Strong organizational and time management skills.

• Excellent written and verbal communication skills in English, Malay, Mandarin, Cantonese, and Spanish.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Flexibility to adapt to changing priorities and deadlines.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

• Competitive salary
• Comprehensive benefits package
• Relocation assistance (Visa sponsorship)
• Opportunities for professional growth and development