HR & Admin Intern

Otis Việt Nam

Office & Administration Management

• Support HR Manager in administrative works such as air ticket, hotel accommodation, transportation arrangement, visa / work permit, daily courier, contact list, reception operation…to provide an efficient service.
• Take charge of the reception counter, receive incoming calls and transfer to the right person.
• Take care of daily courier & mailing service, ensuring in-out mails are managed and delivered to the right people and sort them into appropriate ways with no loss.
• Support administrative works in office management including office lease, parking, document filing, arrange office files, manage stationeries in a proper way.
• Support in sorting and maintain employees’ profiles in a proper way.
• Keep meeting rooms and open office area clean & neat. Take care of the booking of meeting rooms in a proper way.
• Support logistics for monthly leadership meetings.
• Support and follow up related payments for HR team.
• Join and support the team in office management projects.

Employee Engagement

• Support HR team to run office health & safety activities to provide a safe and pleasant working environment.
• Support HR Manager in recruitment logistics, follow up the onboarding for newcomers and exit for leavers.
• Support in administrative & logistics in staff engagement activities such as team building, townhall meeting, year-end party, cross function connection, leadership talk, and other activities as required.
• Compose internal HR communication and send to all employees on time.

• Third / Last year university student who is able to work full time.
• Good skills in office software with strong record in Excel & PowerPoint application.
• Ability to communicate in English.
• Creative and able to compose clear and concise HR communication.
• Open & service mindset to learn and seek for proper solutions.
• Willing to learn new things and ready to support the team.
• Having a sense of confidentiality.
• Passionate in partnering with people and engagement activities to build a better working environment.

• Allowance
• Laptop
• Tranning