Administrator cum Receptionist Trainee

HeadHunt VietNam

Admin/ Operation (50%)

• Track and manage office supplies, beverages, tissues, and place monthly orders
• Inspect, organize, and maintain cleanliness in the pantry area and office spaces.
• Regularly control and inventory company's shared assets. Plan and maintain old or damaged equipment.
• Collaborate with building management when support is needed
• Track monthly parking expenses for interns, prepare reports to send to OM.
• In charge of cleaning the tables and boards in the 'Big Thinking' meeting room every weekday, except Friday
• Assist team members in printing name cards, books on birthdays.
• Support OM in planning and organizing events throughout the year at the company (YEP, Happy hours….)
• Organize documents, invoices, write meeting recaps.
• Other tasks as assigned by OM.

HR (30%)

• Export timesheet on timekeeping.
• Collect personal information of new employees and prepare office supplies, set up fingerprint for employees.
• Collect personal documents from new joiners and update them in the Tracking file.
• Take avatar photos and prepare employee ID cards, instruct new individuals on updating their information in the internal system.
• Support the company and teams in recruitment posting and CV collection.
• Support GD & OM Format CV, Candidates input, Client's input, Client's contact input in system setup.

Media (10%)

•  Archive images and videos of company activities.
•  Assist OM in designing content for company activities.
• Design/edit images and videos for recruitment, social media, standees, backdrops.

Receptionist (10%)

• Reception and guidance for clients visiting the company.
• Receive and process incoming and outgoing documents, letters, and official correspondence.
• Prepare logistics for company meetings and events. Other duties as assigned by management.
• Handle incoming calls and transfer them to the appropriate resolving department.

What You Need

• University graduated (major in Business Administration, Marketing, International Business, English Language Study or other related fields)
• Excellent communication and interpersonal skills.
• Good English, computer literacy
• Self-driven, self-motivated to succeed. Customer service orientated
• Proactively organize tasks and report on progress completion. Work with precision and attention to detail
• Able to work independently, with a high sense of responsibility
• Able to work well under pressure and to meet target & deadlines

• Salary: 6.000.000 VND
• Temp: 6 months
• Annual Leave
• Special occasion allowances (Birthday/deaths and Marriage)
• Training opportunity
•  Unlimited office snacks, company events, and the chance to work with energetic and motivated people in a fun and fast-paced environment