Administration staff

freeC's Client

Job Summary: Responsible for routine administrative works for the Design team and Engineering team (*Design expertise and Engineering skills are not required). Assumes the role of a document controller.

Key Responsibilities :

Administration work

• Sign and stamp record entry, stamping work, day labor workers management for stamping work, etc.

Document controller

• Storing data received from internal and external members (drawings, related documents, etc.) in the internal cloud, managing In/Out records, and announcing to team members.
• Organizing and storing material samples
• Supporting the administrative documents related to Design & construction: Scanning drawings and documents, organizing data, and uploading to the cloud

Admin works for Design department and Engineering department

• Design expertise and Engineering skills are not required
• Assistance with creating materials necessary for design proposals and on-site management (e.g., Support checking documents, inputting work management sheets, assisting with creating presentation materials, etc.)
• Assistance with English and Vietnamese translation (drawing confirmation, instructions, checklists, emails, etc.)　

We don't expect you to have knowledge of technical terms in the early stages, but we do expect you to be willing to learn on the job.

Requirements:

• At least 2 years’ experience in administration.
• Willingness to learn and grow within the role
• PC skills (Microsoft Office “word, Excel, PowerPoint”)
• Ownership of assigned tasks, cooperative, flexible, keen to learn new areas
• Proficiency in speaking and writing English (Mid～High-level)
• Will be based in Hanoi, but business trips to Hai phong (0-2 times per month)

• 12 annual leave days per year
• Review annual fixed salary increase
• Pay 100% full salary insurance
• Tokio Marine Insurance
• Performance Bonus Twice/ year
• Working hours: 8:00 ~ 17:00 (Mon - Fri)