Sales Admin Staff (Tiếng Anh)

freeC's Client

Job Responsibilities:

• Manage PO process: control PO input, check stock availability, issue PO to suppliers, arrange goods dispatch, and obtain Delivery Note (DN) approval from GM
• Handle PO applications: prepare and submit PO requests for GM approval
• Prepare documents before delivery: Sales/Purchase Contracts, Invoices, Packing Lists, payment requests to customers, and customs declaration documents for EPE customers
• Coordinate delivery process: monitor delivery schedule, consolidate shipments to optimize trucking costs, arrange bookings with trucking agents, and follow up to ensure smooth customs clearance
• Manage invoicing: collect and verify VAT invoices from suppliers, submit required documents to Accounting for invoice issuance
• Handle post-delivery documentation: collect and verify signed DN from customers and signed DO from suppliers
• Process supplier payments: check debit notes and prepare monthly payment applications after collecting all required documents
• Support accounting tasks: review monthly sales reports, check invoices and stock, and summarize supplier invoices
• Submit documents for signature: print and prepare documents for GM’s approval and signature
• Register customer codes: process applications via Intramart system and obtain GM approval
• Manage demand planning: prepare and review demand files, summarize, and send to suppliers
• Maintain original documents: collect supplier signatures on PO and contracts, file and organize original documents properly
• Perform other administrative tasks: arrange hotel bookings, air tickets, and general support for sales team

Requirements:

• Language: Advanced English (Upper-Intermediate level)
• Gender & Age Preference: Female candidates, aged 25–30
• Education: Bachelor’s degree or above
• Experience:Minimum 5 years of experience in a Sales Admin or equivalent position. Preference for candidates with experience in trading companies dealing with chemicals, lubricants, paper, or similar products
• Other Skills & Attributes:Strong communication skills; professional and tactful. Proactive, dynamic, and able to take initiative in work