Purchasing Staff

GTI Việt Nam

• Conducting research on potential products, vendors, and services, and comparing price and quality to ensure the best deal
• Reporting to superiors the information related to the chosen supplier for Board of Director review and approval
• Monitoring stock levels and place orders as needed.
• Liaising with delivery and warehouse teams to ensure goods are received on time
• Storing information about suppliers according to the company's regulations.
• Updating all records of purchased products
• Regular monitoring and evaluation of supplier performance
• Comparing and evaluating offers from suppliers
• Negotiating sale agreements and supply contracts in ways that benefit company
• Preparing reports on purchases, including cost analysis for report to superior
• Ensuring revenue-expenditure balance
• Proposing related solutions to save costs and improve work efficiency.

Implementation process:

• Receiving purchase requests from relevant production departments
• Determine purchasing requirements in terms of quantity, type, size or specifications required to order
• Contact suppliers; report to superiors to make a request for advance purchase
• Monitoring the delivery and receipt of goods
•  Inspecting purchased products upon delivery and reporting any issues timely.
•  Sign and check related invoices and documents. Ensure accuracy and completeness to transfer to Accounting
• Send order information to relevant departments to receive goods according to company regulations
• Periodically review purchasing and delivery activities for suppliers
• Resolve and report to superior about problems if any in a timely manner
• Performs other related duties as assigned

Expected Ability:

• Proven work experience as a Purchasing Officer, Purchasing Agent or similar role
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
• Strong communication, negotiation, and persuasion skills
• Analytical and mathematical capabilities to compare prices and quantities and consider vendor contract terms
• Understanding of supply chain procedures
• Ability to evaluate market conditions and various suppliers
• Willingness to make quick and thoughtful decisions on behalf of the business
• Hard working, responsible, being able to withstand work pressure
• Honest, agile, enthusiast
• Ability to team work and work independently, carefully
• Proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook, ...).
• Good healthy.

Education Level:

• College Degree in Logistics, Business Administration or relevant field
• 2+ years of experience in a purchasing role
• English level: Good