Operations Assistant

AdStart Media Pte. Ltd

We are offering an immediate opening for a Human Resources - Administration Intern based in our Ho Chi Minh office. You will be responsible for assisting the HR department with essential, daily administrative tasks such as office operations, data entry, pre-employment support and event arrangement.

We offer a six-month full time internship with compatible allowance and opportunities to attend our HR - Admin training and opportunity to become our official employee.

YOUR MAIN DUTIES: 

1- Recruitment Support (30%)

• Download and upload resumes
• Publish and remove job ads
• Perform data entry into relevant system, documentation and filing
• Schedule job interviews and contact candidates as needed
• Assist with career fairs and community involvement initiatives 

2- HR Administration (30%)

• Maintain and update physical and digital personnel records, internal HR database by inputting new employee contact information and employment details
• Assist with new hire pre-employment duties and onboarding
• Assist payroll process by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• Support for expat paperwork related to WP/RC and visa processes 

3- Office Support (40%)

• Ensure the hygiene of the office by working closely with cleaning service providers
• Provide general logistics and departmental support across departments
• Liaise with external partners, vendors to source and compare quotations, purchase office supplies for the best combination of quality, price and delivery of materials
• Support to coordinate with local authorities, foreign diplomatic organization and agencies for all tasks related to Vietnam entity 
• Update fixed-asset reports
• Assist with all company engagement activities and events as well as coordinate annual employee service awards

• English fluency is a must
• Fresh graduate or 4th-year student majoring in any fields 
• Minimum 40 working hours/week, OT working occasionally but being paid upon request
• Sustained passion for Human Resources and Office Management 
• Be familiar with using spreadsheets, searching; knowledge of Photoshop is a plus
• Start-up mentality with a Can-do attitude
• Ability to work under pressure
• Commitment to excellence and self-improvement
• Good communication and interpersonal skills
• Trustworthy and committed with strong team spirit
• Accuracy and attention to details; well-organized

• English speaking multi-cultural environment
• Flexible working time
• Competitive salary and benefits
• English classes/Toastmasters Clubs
• Various training on soft-skills and best practices
• Annual company trips, year end party and periodic team-building activities