Receptionist cum Office Admin

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1. Receptionist:

• Well appearance, work on time, hospitality spirit with internal and external guest
• Receive all incoming calls then forward to the appropriate person
• Handle mails, couriers, faxes, etc. and deliver accordingly for employees
• Well arrangement for Employee Birthday, Wall Of Fame Board, On & Off-Boarding process (Admin related) ...
• Well manage of Telephone Directory, Access Card, Taxi Card, Parking Card, Office Master Keychain (Door, Cabinet, Locker...) etc
• Work closely with Building Management for the well working condition, office maintenance, etc.
• Coordinate with Tea Ladies to ensure the well-stock of Refreshment & maintain the cleanliness, tidiness and well arrangement for all public areas & inside office
• Maintain the office safety & security at the reception area during working hours.

2. Office Admin:

• Providing general administration support Company.
• Fully incharge of the Fixed cost operation, payment, budget management, renewal contract for: Cleaning, Phone Card, Telephone, Office Leasing related, Flower, Office Plants, Printer, Postage & Courier, Stationery, Storage, Transportation, General travel ...
• Making monthly Office Admin report to ensure meet timeline & exact figures
• Travel booking arrangement for Global Visitor / Internal employee as visa, flight, car, hotel... by follow to T&E policy
• Expat support (if any) upon request from Line Manager
• External / Internal Meeting arrangement
• Support Line Manager for Staff Purchase for logistic arrangement
• Work with Line Manager for planning & coordinate Company & Trade Union activities/ Company projects...
• Make PR/PO to vendors & upon request from Line Manager
• Send HR Communication announcement by general information: Public Holidays, Monthly Birthday, Office Cleaning...upon request from Line Manager
• Claim expense for Country HR Director
• Other ad-hoc task assigned by Line manager.
• Keep confidentiality all company information and HR & Office Admin Department information.

• College Degree
• Minimum 1 year at the same position
• Good speaking and listening English
• Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
• Have the ability of process multiple tasks at the same time and high pressure

• Social Insurance & annual leave based on Labour Law 2019
• Professional working envinronment
• English using job tasks