Receptionist cum Office Admin

HR2B
12 - 13 mil VND
Số 5 Nguyễn Gia Thiều, P.6, Quận 3
Full time
Published 24/05/2021

Job Description

1. Receptionist:

  • Well appearance, work on time, hospitality spirit with internal and external guest
  • Receive all incoming calls then forward to the appropriate person
  • Handle mails, couriers, faxes, etc. and deliver accordingly for employees
  • Well arrangement for Employee Birthday, Wall Of Fame Board, On & Off-Boarding process (Admin related) ...
  • Well manage of Telephone Directory, Access Card, Taxi Card, Parking Card, Office Master Keychain (Door, Cabinet, Locker...) etc
  • Work closely with Building Management for the well working condition, office maintenance, etc.
  • Coordinate with Tea Ladies to ensure the well-stock of Refreshment & maintain the cleanliness, tidiness and well arrangement for all public areas & inside office
  • Maintain the office safety & security at the reception area during working hours.

2. Office Admin:

  • Providing general administration support Company.
  • Fully incharge of the Fixed cost operation, payment, budget management, renewal contract for: Cleaning, Phone Card, Telephone, Office Leasing related, Flower, Office Plants, Printer, Postage & Courier, Stationery, Storage, Transportation, General travel ...
  • Making monthly Office Admin report to ensure meet timeline & exact figures
  • Travel booking arrangement for Global Visitor / Internal employee as visa, flight, car, hotel... by follow to T&E policy
  • Expat support (if any) upon request from Line Manager
  • External / Internal Meeting arrangement
  • Support Line Manager for Staff Purchase for logistic arrangement
  • Work with Line Manager for planning & coordinate Company & Trade Union activities/ Company projects...
  • Make PR/PO to vendors & upon request from Line Manager
  • Send HR Communication announcement by general information: Public Holidays, Monthly Birthday, Office Cleaning...upon request from Line Manager
  • Claim expense for Country HR Director
  • Other ad-hoc task assigned by Line manager.
  • Keep confidentiality all company information and HR & Office Admin Department information.

Requirement

  • College Degree
  • Minimum 1 year at the same position
  • Good speaking and listening English
  • Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
  • Have the ability of process multiple tasks at the same time and high pressure

Benefits

  • Social Insurance & annual leave based on Labour Law 2019
  • Professional working envinronment
  • English using job tasks

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