Human Resources - Administration Internship

AdStart Media Pte. Ltd
District 2
Full time

Job Description

We are offering an immediate opening for a Human Resources - Administration Intern based in our Ho Chi Minh office. You will be responsible for assisting the HR department with essential, daily administrative tasks such as office operations, data entry, pre-employment support and event arrangement.

We offer a six-month full time internship with compatible allowance and opportunities to attend our HR - Admin training and opportunity to become our official employee.


1- Recruitment Support (30%)

  • Download and upload resumes
  • Publish and remove job ads
  • Perform data entry into relevant system, documentation and filing
  • Schedule job interviews and contact candidates as needed
  • Assist with career fairs and community involvement initiatives 

2- HR Administration (30%)

  • Maintain and update physical and digital personnel records, internal HR database by inputting new employee contact information and employment details
  • Assist with new hire pre-employment duties and onboarding
  • Assist payroll process by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
  • Support for expat paperwork related to WP/RC and visa processes 

3- Office Support (40%)

  • Ensure the hygiene of the office by working closely with cleaning service providers
  • Provide general logistics and departmental support across departments
  • Liaise with external partners, vendors to source and compare quotations, purchase office supplies for the best combination of quality, price and delivery of materials
  • Support to coordinate with local authorities, foreign diplomatic organization and agencies for all tasks related to Vietnam entity 
  • Update fixed-asset reports
  • Assist with all company engagement activities and events as well as coordinate annual employee service awards.


  • English fluency is a must
  • Fresh graduate or 4th-year student majoring in any fields 
  • Minimum 40 working hours/week, OT working occasionally but being paid upon request
  • Sustained passion for Human Resources and Office Management 
  • Be familiar with using spreadsheets, searching; knowledge of Photoshop is a plus
  • Start-up mentality with a Can-do attitude
  • Ability to work under pressure
  • Commitment to excellence and self-improvement
  • Good communication and interpersonal skills
  • Trustworthy and committed with strong team spirit
  • Accuracy and attention to details; well-organized


  • English speaking multi-cultural environment
  • Flexible working time
  • Competitive salary and benefits
  • English classes/Toastmasters Clubs
  • Various training on soft-skills and best practices
  • Annual company trips, year end party and periodic team-building activities

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